The UK government has introduced the DVLA fleet scheme to help logistic businesses with the managerial burden of maintaining a network of fleets.
The DVLA fleet scheme is free for companies with more than 50 active and running fleets.
Benefits include a dedicated help desk to stay connected via telephone and email, the bulk despatch of any single-day tax reminders of all registered certificates (V5Cs), and bulk processing of updated notifications for multiple vehicles without filling each V5C.
Easy and reliable online access to View Vehicle Records (VVR), bulk taxing for multiple vehicles in one transaction, an online service to inform DVLA about your vehicle sale, etc.
Helpdesk
After joining the DVLA fleet scheme, the user will have direct access to the UK’s commercial vehicle help desk. The dedicated Commercial Vehicles Team (CVT) will help you with all your fleet queries that can be opened via a phone number 0300 083 0016 with a workweek of Monday to Friday, 8 am – 4.30 pm.
You can also email them at [email protected].
Note: Ensure to inform DVLA if you change your address or contact number to get help without any issues.
Vehicle Tax
Once the user is registered to the fleet scheme, they can benefit from the Post Office Licencing (POL) scheme and Bulk Electronic Relicensing Transaction (BERT).
What is Post Office Licencing (POL)?
This FREE-to-join service provides fleet businesses to pax all the vehicles due for renewal using a spreadsheet via email or at the local post office branch.
Payments for the vehicle tax are taken from the post office’s pre-funded account.
To confirm the payments, you will be required to provide your fleet number, fleet size, and how long you’re willing to use this scheme. If you wish to use your preferred post office branch, you can nominate the in-branch option through your current post office.
When the fleet scheme team receives the user information, they will forward it to the post office team in Chesterfield to cooperate with you directly to set up your pre-fund account.
You can select the spreadsheet option to send your monthly tax renewals between the first half of the month via the email address: [email protected].
What is a Bulk Electronic Relicensing Transaction (BERT)?
The UK agency operates a Bulk Electronic Relicensing Transaction (BERT) scheme to send monthly tax reminders electronically to fleet operators.
Fleet operators will receive six-week-prior reminders to inform them the tax is due with a revert time of seven working days. Payments can be made through a Direct Debit on the first working day of the month.
This service is applicable to vehicles that are less than three years old from the following tax family:
- Diesel Vehicle
- Petrol Vehicle
- Private Light Goods Vehicle (LGV)
- Alternative fuel
- Disabled
To understand the additional requirements and costs, we suggest you contact [email protected].
Bulk processing & dispatching
One of the great benefits of being part of the fleet scheme is sending your V5Cs directly to the CVT to help with the supporting document on headed paper.
The information will be provided with the V5Cs is issued and dispatched the next day in standard 400 pages documents to your home address.
View Vehicle Record (VVR)
The View Vehicle Record (VVR) service provides full fledge vehicle details through your vehicle’s secure login process.
The VVR service will display vehicles registered with DVLA under your fleet number, name, and email address.
The scheme is evolved in favour of V5C suppression to work towards paperless services. The scheme allows you to have a range of filters to narrow down one or many fleet search results, including a reminder for fleets needing tax payments or an MOT is due.
Online Services & Data Protection
Online services, such as informing DVLA about your vehicle sale, have become much more convenient and reliable since the paperless initiative.
The DVLA handles your personal data according to the road vehicle law & data protection law in the UK, allowing the data to be released and accessed by the authority when needed.
Read the UK government’s privacy policy for further details.
